Party & Charter Bus Prices: How to Calculate Your Boston Bus Rental Costs

Boston Party Bus Company can provide an instant quote in 30 seconds over the phone or online using our 24 hour booking tool. We make it easy to compare real-time prices and availability for vehicles that fit your group, whether you need a party bus for a bachelorette party or a charter bus for a corporate event. The cost depends entirely on your unique trip details like passenger count, stops, mileage and route. Don’t worry though – with our huge network of buses, we have the perfect option for you at a price that works for your budget. Our professional reservations team can tailor an instant quote to your specific needs in just 30 seconds. Call 857-317-8503 or use our online booking tool anytime to get a custom price estimate and start planning your next group transportation. It’s easier than ever to find the right bus rental for your next event!

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Here are some estimated price ranges to get you started planning your budget:

Hourly Rates
Vehicles	Hourly Minium Prices
Limousines
6 Passenger Limousine	$ 155-265 per hour
8 Passenger Limousine	$ 155-265 per hour
10 Passenger Limousine	$ 155-265 per hour
14 Passenger Limousine	$ 155-285 per hour
16 Passenger Limousine	$ 155-335 per hour
18 Passenger Limousine	$ 155-335 per hour
20 Passenger Limousine	$ 200-335 per hour
Coach Buses
18 Passenger Mini Bus	$155-300 per hour
20 Passenger Minibus	$155-300 per hour
25 Passenger Mini Bus	$155-320 per hour
50 Passenger Coach Bus	$195-400 per hour
56 Passenger Charter Bus	$195-400 per hour
School Bus Rental	$185-350 per hour
Party Limo Buses
14 Passenger Sprinter Party Bus	$185-355 per hour
15 Passenger Party Bus	$185-355 per hour
20 Passenger Party Bus	$235-355 per hour
30 Passenger Party Bus	$295-400 per hour
35 Passenger Party Bus	$295-400 per hour
40 Passenger Party Bus	$295-440 per hour
50 Passenger Party Bus	$300-500 per hour

The pricing listed above are just estimated rates and can vary significantly based due to COVID, inflation, and availability. To get more accurate pricing based on your trip, please give us a call and we’ll get you a quote right over the phone.

What Goes Into Pricing Your Rental

The cost of your bus or party bus rental depends on a few key factors. We take into account details like the type of vehicle you need, how long you’ll need it, and what features and amenities you’d like onboard. The route, schedule, and number of passengers are also important pricing considerations. There are many variables that go into providing an accurate quote for your group transportation. Below, we’ll break down exactly how each of these factors affects the overall price of your rental. Knowing what impacts the cost will help you budget and plan your perfect group trip.

Distance and Duration

When preparing a quote, we first look at the pickup and drop off times and addresses to determine how far and how long you’ll be traveling. Buses are rented hourly, daily, or by mileage depending on the trip details. For transportation in and around Boston, you’ll likely pay hourly. For example, an outing between Fenway Park and Faneuil Hall would cost per hour. Or a bar crawl looping between Back Bay, Downtown, and Southie would be per hour. Trips like a weekend vineyard tour from Boston to the Berkshires would be priced daily. And longer trips like Boston to NYC would be priced by mileage. While trip details can change last minute, be aware additional mileage is billed at contracted rates. We aim to be flexible to modifications within reason.

When Your Trip Takes Place

The cost of your charter bus rental in Boston fluctuates based on when you book. Peak demand from March through June drives prices up, thanks to school trips, proms, graduations, and more. Locally, expect higher rates if your trip overlaps with Red Sox home games at Fenway, Celtics and Bruins playoff runs, or major events like the Boston Marathon. To get the best deal, avoid the busy spring season and aim for winter or late summer trips instead. January and February see fewer bookings due to cold weather and travel concerns. Late July through September also tend to have excess charter bus inventory after schools close for summer break. The secret is planning your trip 3-6 months out during these lower demand periods. This ensures you’ll have your pick of charter buses at the most affordable rates.

Your Trip’s Starting Point and Final Stop

The starting point and final destination of your bus rental significantly impact the total cost. We have buses stationed in every city and town in Massachusetts, so we can accommodate trips beginning or ending anywhere in the state. Larger metropolitan areas like Boston, Worcester, Springfield, Lowell and Cambridge have the highest availability of buses due to their size and infrastructure. The distance the bus must travel while empty to reach your group’s starting point or to return to our hub after dropping you off is called deadhead mileage. For example, a one-way charter bus rental from Pittsfield to Boston, a distance of 145 miles, will incur more deadhead mileage costs than a trip beginning and ending within Boston’s city limits. Carefully selecting your start and end points can help minimize empty mileage surcharges and keep your total bus rental price lower.

The Size of Your Group

When booking a bus rental in Boston, the type of bus you choose will directly impact the total cost. We offer a variety of buses to accommodate groups of all sizes, including party buses, minibuses, entertainer coaches, motorcoaches, and charter buses. Our largest motorcoaches and charter buses typically seat 56 passengers, making them ideal for big groups. However, the extra space and amenities like restrooms, luggage compartments, and reclining seats come at a higher hourly rate. For smaller groups of 25-35 people, a minibus rental could save you several hundred dollars. Minibuses lack some features of full-sized buses but provide an affordable option for short trips. Luxury entertainer coaches designed for touring bands or celebrities cost more due to lavish amenities. When selecting your bus, weigh factors like group size, trip length, and must-have features. The right bus for your event will balance comfort, convenience, and an affordable price point.

Tips for Keeping Costs Down

Book at least 3 months in advance to get the best rates, especially if you’re traveling during peak seasons like graduation, prom, or homecoming. Avoid booking last-minute, as prices tend to be higher. Schedule your trip during off-peak times like winter or mid-week to save. For weekend trips, avoid game days when stadium parking fees get passed onto customers. Opt for shorter in-town routes rather than long-distance trips to control mileage costs. Consider the vehicle size carefully based on your confirmed headcount to avoid paying for unused seats. Request a bus without lavatory facilities if not needed, as those require extra cleaning fees. While booking early and traveling off-peak are your best bets for lower rates, flexibility on dates and understanding fee structures can also help minimize your total charter bus rental costs in Boston.

Get You Quote in Seconds

Getting a fast quote for your Boston bus rental is simple with Boston Party Bus Company. In just seconds, you can have a custom price estimate tailored to your specific event needs. The easiest way is to use our real-time online booking tool. Just enter your trip details like date, pickup and drop off locations, passenger count, and any special amenities. Our system will instantly crunch the numbers and provide you with a detailed quote to review. If you prefer to speak with one of our booking experts, call 857-317-8503 at any time. Our team is available 7 days a week to walk through all the options and provide a personalized quote over the phone. With real-time pricing and custom quotes available 24/7 online or by phone, reserving the perfect party bus for your Boston event is smooth and stress-free. Let our instant quoting process simplify your transportation planning.

Sample Trip Quotes

To give you a ballpark idea, here are some sample quotes for requests we’ve gotten from our customers:

Example #1:

A science teacher at a middle school in Boston wants to take his students on a field trip to the New England Aquarium. He plans to take three classes of 30 students each, for a total of 90 students needing transportation. The aquarium is only 15 minutes away, but the school buses don’t have air conditioning and it’s a hot August day. He decides to get a quote from a Boston charter bus company. For a 56 passenger bus with A/C, TVs, and WiFi, the 4 hour rental from 9am-1pm is quoted at $650. To accommodate all 90 students, he rents two buses at that rate. The total for the Boston charter bus rentals comes to $1,300. With 90 students divided over the two buses, it comes out to around $14 per student. The teacher tips each driver 10% for a job well done, adding $130 to the total cost. Getting a custom bus with A/C and amenities ensures his students stay comfortable and entertained on their short field trip.

Example #2:

A sales director at a software company in Boston plans a team outing for her top 25 sales reps to Fenway Park. She arranges for the group to take a tour of the historic ballpark, have lunch at a restaurant overlooking the field, and attend a Red Sox game in the evening. To provide easy transportation for the large group, she books a 28-passenger charter bus in Boston for a full day rental from 9am-9pm. The charter bus picks the group up from their office downtown, brings them on the Fenway tour and to lunch, and then to the evening baseball game. The total cost for the Boston charter bus rental is $1,400. With 25 passengers, this comes out to only $56 per person for a full day of transportation to the outing. The sales director tips the professional charter bus driver 10% at the end of the day for providing excellent service, bringing the total cost to $1,540.

Example #3:

A high school football team in Boston is headed to the state championship game. The game is being held 3 hours away, so the coaches decide to book a charter bus to safely transport the team. They book a 56 passenger charter bus for the day to accommodate the 45 players, 10 coaches and staff, and their equipment. The total cost for the Boston charter bus rental is $950. This covers pickup at the school at 6am, roundtrip travel to the stadium, and return late that evening. The base rate is $125/hour, but they receive a 20% discount for booking more than 8 hours. This brings the rate down to $100/hour. With taxes, fees, and driver tip, their total charter bus cost comes out to $950. The school covers the cost as it’s much more affordable than having the team carpool. The coaches are glad they booked the charter bus so the team can focus on the big game and not have to worry about driving or parking.

Example #4:

A professor at Boston University is taking 30 students on a day trip to visit historical sites related to the American Revolution. She rents a 56 passenger charter bus to transport the group from campus to Lexington, Concord, and back in a single day. The charter bus company quotes her $150 per hour for the rental. She needs the bus from 8am to 6pm, so 10 hours total. This brings her total to $1,500 for the day. Because the trip is educational in nature, she is able to use university funding to cover the cost. With 30 students, this works out to just $50 per student for comfortable, convenient transportation to see all the sites. She tips the professional charter bus driver 10% at the end of the day, bringing her total trip cost to $1,650. The charter bus makes it possible for the entire class to experience an immersive historical tour they won’t soon forget.

Example #5:

A couple is getting married in Boston and having their wedding reception at a historic venue in the city. Their guest list totals 150 people, and the venue has very limited parking. To make transportation easy for their guests, they decide to rent a charter bus in Boston for the day. They choose a 56-passenger charter bus so everyone can ride together. The bus picks up guests from their downtown hotel starting at 2pm and makes continuous loops to the ceremony at 3pm and then the reception until 11pm. The 9 hours of charter bus rental in Boston costs them $1,260. They also tip their driver 10% at the end of the night, bringing their total to $1,386. With 150 guests, renting the charter bus for the wedding costs around $9 per person – an affordable transportation solution.